Why Dedicated Spaces Often Go Unused

It’s natural for organizations to reserveparking for certain roles. Executives, managers, and staff with special needs may need guaranteed access. But consider what happens when these employees don’t come to the office: their reserved spot stays empty, while other employees might struggle to find parking.

Without a system to share these spots, a lot of valuable parking space is wasted.

How Nearby Makes Sharing Easy

Nearby allows companies to assign dedicated parking spaces to selected employees while giving them the option to free them up for colleagues when they won’t use them. The process is flexible:

• Automatic reallocation: By default, any shared dedicated spots are assigned after the general pool. This means that even if a manager frees up their spot, regular employees still have access to general spaces first.
• Manager changes mind: If a manager decides to reclaim their spot, Nearby can handle it depending on your setup:
  
  • The manager may not get their spot back immediately if other employees are already using it.
  • Alternatively, the system can be set to reclaim the spot, notifying the current occupant and reallocating it to the manager.

Both approaches are valid. The right setupdepends on company culture and how critical reserved spots are for management.The key is clear communication.

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Motivating Managers to Share

Encouraging employees to release their spots when not needed can be straight forward:

• Culture and collegiality: In many organizations, managers are happy to share if it’s part of the company culture.
• Incentives: If culture alone isn’t enough, a small reward — for example, recognizing the manager who shares their spot themost each quarter — can boost participation.
• Statistics at your fingertips: Nearby provides detailed reports to track who shares their spaces and how often, making incentives easy to administer.

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The Benefits

By allowing sharing of dedicated spaces, companies can significantly improve parking utilization. More employees get access to convenient parking, while dedicated spots are still available when truly needed.

With Nearby, you don’t just manage parking — you optimize it, increase transparency, and create a fair system foreveryone. We help you design the right setup for your company, whether that means strict reserved spaces or a dynamic sharing system.

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Conclusion

‍Sharing dedicated parking spaces is a small change with a big impact. Empty spots become available for colleagues, managers retain flexibility, and your parking lot works smarter. With Nearby, turning this concept into reality is simple, seamless, and fully customizable.